Until now you may
not have entered employee’s birthdates into your payroll software, PayMaker. If
that is the case, you will need to check and ensure that all employee
birthdates are entered correctly into PayMaker before you submit any 2020 files
to FRCS.
Why?
As of January 1st
2020, FRCS will be opening a portal for all employers to use. Employers will
need to use this portal to submit EMS files (and later Pay Day Reports). You
will no longer be able to email the files to FRCS.
The new EMS file
format will now contain both the employee TIN number and their birth dates.
As a means of
validation, FRCS will check that the two match what they have in their records.
If there is a mismatch then the entire file will be rejected until you correct
and resubmit.
We recommend that
you start verifying and correcting birth dates now and not leave it till the
end, particularly if you have many employees.
We have updated
PayMaker to create the EMS files in the new format required by the FRCS Portal.
The new update to PayMaker also includes the soon to be introduced Pay Day
Reports (required by FRCS) as well as fields for approval numbers for lump sum
payments, redundancies etc. (also compulsory once the portal is released).
If you are an
existing PayMaker User and require additional information regarding the above,
feel free to contact us at 3304554 or email us at: payroll@standss.com.fj.
If you are not a user
yet, please contact us for more information or a demo.
