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Tuesday, December 10, 2019

Verification of Birthdate while Using Payroll Software (PayMaker)

Until now you may not have entered employee’s birthdates into your payroll software, PayMaker. If that is the case, you will need to check and ensure that all employee birthdates are entered correctly into PayMaker before you submit any 2020 files to FRCS.

As of January 1st 2020, FRCS will be opening a portal for all employers to use. Employers will need to use this portal to submit EMS files (and later Pay Day Reports). You will no longer be able to email the files to FRCS.

The new EMS file format will now contain both the employee TIN number and their birth dates.

As a means of validation, FRCS will check that the two match what they have in their records. If there is a mismatch then the entire file will be rejected until you correct and resubmit.

We recommend that you start verifying and correcting birth dates now and not leave it till the end, particularly if you have many employees.

We have updated PayMaker to create the EMS files in the new format required by the FRCS Portal. The new update to PayMaker also includes the soon to be introduced Pay Day Reports (required by FRCS) as well as fields for approval numbers for lump sum payments, redundancies etc. (also compulsory once the portal is released).

If you are an existing PayMaker User and require additional information regarding the above, feel free to contact us at 3304554 or email us at:

If you are not a user yet, please contact us for more information or a demo.