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Wednesday, March 28, 2018

Assessment Notices for 2017

You may (as several companies already have) receive enquiries from employees with regard to assessment notices that they have received from FRCS. Employees are being told by FRCS that they need to pay additional PAYE!

Why do they need to do that, given that you are using PayMaker and carried out the two required rollovers (June 31st 2017 and 31st December 2017)?

The reason for this is that there were two different tax rates in 2017. We had emailed the following to FRCS on August 16 2017.

As you are aware, due to the tax change in the middle of the year, and the treatment of 2017 as 2 tax years, it is highly likely that the PAYE as Final Tax will not work as well as required i.e. some tax payers will be eligible for a refund while others will need to make additional payments (due to insufficient deductions at source). This can happen for both PAYE and SRT (and possibly for the new ECAL).

The response from FRCS has included the following:

Fully agree with your comments. Whilst this has not been addressed as yet, I can assure you that we will work along these lines: 

  • 2017 tax calculations for individuals will be a challenge.
  • FRCS fully appreciates this.
  • Penalties will not be charged for short deductions unless there is deliberate attempt to defraud the system.
  • Refunds will be issued for any over deduction.

As you can see from the above, FRCS are aware of this issue. Unfortunately, there was no solution available to this problem (in terms of a formula to get the correct final tax) and as a result, some employees will need to pay additional tax while others may get refunds.

Wednesday, January 17, 2018

Printing the Employee Payment History (Extended) Report With PayMaker

If you want to check an employees pay history, or check if the PAYE was calculated properly, you need to print the Employee Payment History (Extended) report. This report has all the relevant information that can be used with the spreadsheet provided by FRCA to see if tax calculation were done correctly.

You can print out the report using the following steps:
  1. Open PayMaker.
  2. Go to reports.
  3. Select Other Reports.
  4. Select Employee Payment History Extended report.
  5. Enter a valid date in Date From and To.
  6. Select an employee from the drop down list on the screen.
  7. Click the Preview button to see a Report similar to the one below.

If you have any questions, please contact us at our office on 330 4554.

Wednesday, January 10, 2018

Printing Tax Withholding Certificates with PayMaker Fiji Payroll Software

You can easily print your employee’s Tax Withholding Certificates (or P4-1 slips as they used to be called) from inside PayMaker.

The Tax Withholding Certificate summarizes the employee’s income for the year showing how much they were paid, how much PAYE was deducted etc.

Employees who have a single source of income generally no longer need a printed copy because FRCA already has this information… assuming that their employer is submitting monthly EMS files (PayMaker for Fiji Payroll users canprepare and submit EMS files at the click of a button).

You can use the steps below to print out the Tax Withholding Certificate from PayMaker
1.       Open PayMaker
2.       Click on Reports.
3.       Select Other Reports and click the “OK”.
4.       Scroll till you find the Tax Withholding Certificate (with Duplicates).
5.       Select the date range for the Tax Withholding Report.

6.       You can either select an individual employee in the drop down or leave the drop down blank to     view/print all employees.

7.       Click Preview.

Note: For 2017 you will need to print TWO Tax Withholding Certificates for each employee.

The reason for this is that there was a tax change in the middle of the year (with the new tax rate started from 1-August).

Each employee will need a Tax Certificate for  the following date ranges.

The first is for the date range (01/January/17 – 31/July/17)
The second date range is (01/August/17 – 31/December/17).

We hope that this helps you with your end of year payroll tasks. If you need any help, please call us on 330 4554.