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Tuesday, November 14, 2017

How can I track Projects in PayMaker?

We were recently asked by a customer on how they could track time spent and amount paid out on projects for their staff using PayMaker?

This would be useful to any company where employees work on multiple projects e.g. Construction companies.

You can do this using the Accounts feature of PayMaker. This lets you allocate a different account to each line of your timesheet. Most of our clients do not use this for anything useful and simply allocate it to one account called Wages.

However you can use it for Project cost tracking as explained below.

Step 1: Setup your Projects as Accounts in PayMaker

           1. Go to Administration
           2. Select Table Maintenance and click OK
           3. Select Accounts and click OK
           4. Click Add and enter the Project names as per your requirements (Example shown below)

Step 2: Enter timesheets with Account/Project information.

         1. Create your batches as you normally do to enter your timesheets.
         2. After the batches are created you can select the project names as shown in the                                    picture below by using the Account drop down.

Step 3: Print reports with Project/Accounts information.

PayMaker has a number of reports that you can use to print out project/account related information.

      Payroll Reports:
          1. Go to Reports
          2. Select Payroll Reports
          3. Choose Accounts or Account Details (Based on your Company requirements)

We hope that this post helps you to use PayMaker even more effectively to manage your business. If you need any further help, please contact us at or call us on + (679) 3304554

Wednesday, July 26, 2017

Compulsory Payroll Update due to 2017/2018 Fiji Government Budget

ALL companies using PayMaker will need to update their payroll software after processing their past pays for July 2017 and before processing their first pay for August 2017.

The reason for this is that a number of major changes that affect payroll related taxes were announced as part of the Fiji Government's 2017/2018 budget. These changes includes:

  1. The first $30,000 of income for Fiji Residents will now be tax free.
  2. A new Environment Levy of 10% will be charged for anyone earning above $270,000 per year.
  3. The Social Responsibility Tax for employees earning above $270,000 has been reduced by the same 10% that is now charged as Environmental Levy.
  4. The format of the EMS file that companies submit monthly has been changed to accommodate the new Environmental Levy.
These changes come into effect from the 1st of August 2017.

Therefore, you must contact our office to arrange an upgrade to PayMaker before you process your first pay in August.

Please contact us at (679) 3304554 or

Wednesday, July 6, 2016

How to submit FNPF Monthly CS Forms Electronically

You may have noticed that Fiji National Provident Fund (FNPF) are now requiring employers to submit their Monthly Contribution Schedules (CS) using the FNPF online portal.

Using the portal will also save your business a lot of time. Users report that they can now make payments at FNPF in less than 15 minutes, instead of having to wait for more than an hour to get data checked manually.

In order to use the online portal, your payroll software must create files in the format that FNPF has specified.

PayMaker has been tested and certified by FNPF and can be used to create your monthly files in less than 2 minutes as shown in the following video.

Once you have created the file in PayMaker you can upload it to the FNPF portal as shown in this second video.

If you are a PayMaker user and need additional information or support please contact us a 3304554 or emails us at

Wednesday, August 5, 2015

VIDEO: Generate your EMS file at the click of a button

It is FRCA's requirement that all Fiji payroll software programs be able to generate the monthly EMS file in their specified format. PayMaker users can generate the EMS at the click of a button. This video shows you exactly what you need to do.

Monday, July 6, 2015

Standss donates $10,000 to Hilton Special School

Students in a Special Class at Hilton. The teachers are an inspiration to their hearing impaired students as they share the same disability.

We are happy to report that thanks to your support, Standss has had the privilege of again making a donation to the Hilton Special School. In this post I would like to share details of how the donation will be used and some of the truly inspiring work we witnessed when the Standss team visited the school last week.

The Hilton Special School is the main organization in Fiji that works with children with hearing and physical disabilities. This organization serves a very important and often neglected group of children in our community… and they have been doing it very well for many years.

The organization operates a school, an early intervention center, an audiology unit, a physiotherapy unit and a hostel.

While they get some government assistance, a lot of their work is only possible with the help of grants and donations.

Last year we donated $10,000 to them to assist with setting up a new physiotherapy unit. The physiotherapy unit has now been setup.

Last week we donated an additional $10,000 which will be used towards the salary of a qualified physiotherapist who will work with the children.

During our visit to the school, we were given a tour of the different classes that are currently being held. Some of the truly inspirational things that we learnt and witnessed included:

• The children are taught the exact same syllabus that are taught in all other schools in Fiji. The only difference here is the mode of learning as the children here need different attention because of hearing impairments or restricted mobility.

• The teachers of one class were both without hearing. They had benefited from the work that from organizations like Hilton in their youth, had gone through teacher training and were now inspiring and teaching other students that their disabilities did not have to hold them back.

• The Hilton  School also had a computer lab. Krishneer Sen, the teacher and administrator of the lab was also a former Hilton student.

Krishneer Sen is a former student of Hilton who now teaches computing classes for their students.

After Hilton, he went to a technical school in New Zealand and then won a scholarship to Gallaudet University which is the world’s only university designed to accommodate deaf and hard of hearing students.

Krishneer is a source of inspiration for all of us. His life shows us what is possible with support and determination. He also shows the tremendous impact that organizations such as Hilton have , not only on individuals directly affected, but also on the lives of people that that these individuals will affect in turn.

I know that I may have overused the word but this visit by our team was truly inspiring for us.

It is too easy to forget that just having normal hearing, site and mobility is a privilege.

It is humbling to see the work that others are doing to empower these children to live full lives
We want to thank the team at Hilton for their service and for allowing us the opportunity to contribute.

And finally… we want to take this opportunity to thank all our customers.

We are only able to support Hilton and other similar organizations because of your continued support of our products and company.

We want you to know that you have are making a difference.

Sanjay and the team at Standss

Sunday, July 5, 2015

What is the Sequence Numbers in EMS files?

PayMaker users are able to generate EMS files for monthly submission to FRCA at the click of a button. In this post I will explain the use of the Sequence Number field because it has been causing some confusion for users.

What is the EMS File?

Effective from 1st January 2013, all employers are required to submit an Employer Monthly Summary (EMS). The EMS is an electronic file that is to be completed and lodged by all employers who pay employee salaries or wages. The EMS is to be filed monthly and included details of all salaries and wages paid for the month.

The format for the EMS file is defined by FRCA. The Standss PayMaker software has been tested and certified by FRCA and creates these files at the click of a button at the end of each month.

Using PayMaker to create your EMS File
  1.  Start PayMaker
  2.  Click Reports
  3.  Click PAYE Monthly Report and File to display the following screen

    4.  Choose the Month and Year.
    5.  Enter the Sequence Number. You will normally enter 01 in this field. (more on this later).
    6.  Click the little folder icon on the screen to choose a folder where the file will be created.
    7.  Make sure that 11 character FNPF Number is selected for the format (FRCA has changed their    system to now only accept 11 character FNPF numbers).
    8. Click Create File.

Your EMS file will be created for you in the folder you selected. You will need to send this file to

What is the Sequence Number?

Most of the time, you will need to enter 01 (or 1) as your sequence number.
This indicates that this is the first EMS file that you are sending for the month.

When do you use a different Sequence Number?

You will only ever need to use a different sequence number if FRCA rejects your file because they found some errors (or if you want to resubmit your file because you discovered that the file that you originally sent had some errors).

Since the sequence number of the file that you sent the first time was 01, you will change the sequence number to 02 which indicates that this is your second try at sending the same file. If changes have to be made again, then change the sequence number to 03 before resubmitting… and so on.

Each time you send the file, FRCA will use it to replace all the information you sent previously.
And remember… when you send your EMS file for the next month, the sequence number will go back to being 01.

Sunday, June 21, 2015

Answers to your PAYE Questions

FRCA CEO Jitoko Tikolevu anwers questions related to PAYE as final tax in this Fiji Times article. Questions include:

What are the employers obligations?
What are the employees obligations?
Who should pay PAYE (Employer or Employee) if the correct amount was not deducted?

See full article on Fiji Time website.