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Thursday, January 1, 2015

What's new in PayMaker in 2015

Due to changes announced in the 2015 budget, and changes introduced by FNPF, we have released a new version of PayMaker. Some of the changes in the new version include:

  • FNPF Changes: Allow 10% Employer Contribution
  • FNPF Changes: Allow excess employee contribution
  • FNPF changes: Allow monthly exporting of contributions
  • PAYE Changes: Changes in formula based on revised FRCA spreadsheet
  • PAYE Changes: Change in EMS file format to cater for new 11-digit FNPF member number
  • PAYE Changes: Special Tax Rate for employees on S (secondary) employment
  • PAYE Changes: Allow Benefits such as excess FNPF (Employer)

We are committed to doing our best for our customers so that they are compliant with any regulations that affect payroll in Fiji. 

Although these changes were announced fairly late in the year, our team worked with FRCA and FNPF to ensure that all file formats etc met their requirements. 

The team have worked through the holiday season to udpate the software and are now busy rolling out the update to our customers.

Please contact us on 3304554 or if you need more information.

Check the Number of Pay Periods BEFORE your first pay.

You may need to update the number of pay periods in PayMaker before you process your first pay for the year.

The number of Pay Periods is important because it is used in FRCA’s formula to calculate the PAYE.

The number of pay periods in a year can vary, particularly for weekly or fortnightly pays depending on the week-ending day.

How to calculate the number of Pay Periods

This has to be done manually. Use a calendar to work out the number of pays that you will be paying this year.

For weekly pays, this number will usually be 51, 52 or 53. For fortnightly pays, the number will usually be 25, 26 or 27.

Where to update the number of Pay Periods in PayMaker

Start PayMaker.
Click the Administration button on the main menu.
Open the Standard Payrolls screen (double click Standard Payrolls on the menu).
Move to the relevant payroll and ensure that value under Total Pay Periods THIS year is correct.

You need to do this for all the different types of pay paid out by your company!

Effect on First Pay because of 10% Employer FNPF Contribution in 2015

How should you process the first pay of 2015 if it includes some days from 2014.

As of 1st January 2015, the compulsory employer contribution for FNPF has increased from 8% to 10%. Employee contribution (compulsory) remains at 8%. Both employers and employees can also make voluntary contributions to a total FNPF contribution of 30% (employer and employee combined).

What should you do if your first pay of 2015 includes some days from 2014?

FNPF is not interested in the individual days for which the pay was for. Instead it calculates the contributions based on the pay date you entered for the entire pay (usually the week-ending date).

The easiest thing to do is to treat the entire pay as a 2015 pay.

This means that the employer will pay an extra 2% FNPF for the few days which were still in 2014.

Create two separate pays… Pay 1 will be for the remaining days in 2014 and Pay 2 will be for days in 2015.

If you choose to do this, then you will need to process Pay 1 before you carry out your End of Year updates for 2015.

The downside of this is the extra work involved in preparing and paying out two separate pays.