How to submit your PAYE Employee Monthly Summary File, Report & Payment

As per FRCA requirements for the year 2013, all employers are now required to:

1. Send an electronic file to FCRA in a specific format which contains details of wages, PAYE deductions etc. paid to all employees (including employees who do not pay PAYE)
2. Lodge a printed report along with payment for any PAYE due.

The first electronic file for the month of January is due in 2 days (28th February).

PayMaker users who have upgraded to the latest version 4.5.90 can do both of the above from inside PayMaker.

The latest version of PayMaker has been certified by FRCA to be compliant with ALL the requirements for 2013.

Generating and Sending the Electronic File

• Start PayMaker
• On the main screen, click Reports > PAYE Monthly Report and File. PayMaker will display the following screen:

• On this screen:
• Select the "Month" from the drop-down
• Enter the Year 2013
• The Company TIN and Branch will be automatically entered (as entered in the System Setup screen)
• Sequence: The default number to use for sequence is 1. If you need to resend the file to FRCA because you have made changes in a month then you will number the second file 2 and so on. The sequence number will go back to 1 at the start of the next month.
• Click on the Folder icon. The following screen will be displayed:

• Select the folder you wish to create the file and click OK
• Click Create File.

PayMaker will create the PAYE electronic file in the location you specified above. Once the file is generated successfully, you will see the following message:

Note: The file name is based on specifications defined by FRCA. Please do not rename the file.

You can now attach the file to your email and send it to payeems@frca.org.fj or save it onto a USB flash drive and take it to the FRCA office along with the Employee Monthly Schedule and Cheque.

You can use the following text in your email if you wish:

To whom it may concern: Please find attached our PAYE electronic file for the previous month. Please send us a confirmation via email once you have received the file. Feel free to email me should you have any queries or require amendments. Regards, Payroll Officer

Lodging the Printed Report and Payment

Use the following steps to print out your Employee Monthly Schedule which needs to be submitted to FRCA with your PAYE payment before the end of the month.

• Start PayMaker
• On the main screen, click Reports > PAYE Monthly Report and File. Click on Mthly Report. This will display the report
• Click on the printer icon to print the report

The last page of the report shows the total amount of PAYE that needs to be paid. Have the report signed/dated by the appropriate person in your organization and submit it to the FRCA office along with your payment.

Stay Compliant with FRCA’s requirements with PayMaker

Thank you for using PayMaker.

The latest version of PayMaker has been certified by FRCA to be compliant with ALL the requirements for 2013.

If you have any questions, please feel free to contact us via phone or email.

If you’re not a PayMaker user yet, please contact us for FREE demo or quotation,

Email: payroll@standss.com.fj
Phone: 3304554.

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Welcome to the Fiji Payroll Blog. We have created this blog to offer information and support to users of our PayMaker Fiji Payroll software.

PayMaker is used by hundreds of Fiji businesses and we hope that you find the information in this blog useful.

Please email us at payroll@standss.com.fj if you need any information on payroll processing in Fiji.